Proxy Forms are required for your PAC or DPAC to attend and vote/speak at the AGM. We have developed this FAQ to bring clarity to our member PACs and DPACs. The main point to remember is that it is the PAC or DPAC is the member, which is made up of many individuals. The PAC/DPAC must authorize an individual to vote or speak on the PAC's or DPAC's behalf by submitting the correct proxy form.

Deadline to submit Proxy Forms: April 5. Late submissions may not be processed in time for the AGM.

Proxy holders must be registered to attend the AGM.

FREQUENTLY ASKED QUESTIONS

Q: What is a Proxy Form?

A:  Because our members are PACs and DPACs (ie. Groups), a Proxy Form is used for a PAC/DPAC to authorize an individual to represent them at the AGM, either as a Voting Delegate (with voting and speaking rights) or a Speaking Delegate (with speaking rights only). Each PAC/DPAC must submit a Proxy Vote Form or Proxy Speaker Form to authorize delegates to their assigned roles.

Q: Why is a Proxy Form necessary?

A: As per Bylaw 4.10 (b), a Proxy Form, signed by two Executive members of a PAC or DPAC, is required to confirm that a delegate is authorized to vote and/or speak on behalf of the PAC or DPAC at the AGM.

Q: How do we submit a Proxy Form?

A: Complete forms can be uploaded with the AGM delegate’s registration form or emailed to This email address is being protected from spambots. You need JavaScript enabled to view it., following the Proxy Form Signature Validation Options below.

Q: Are e-signatures or typed names (in the signature field) acceptable on the Proxy Form?

A: Use one of the following Proxy Form Signature Validation Options.

Q. What is an e-signature validation certificate / certificate of completion?

A. The certificate is a document that ensures integrity in the process by providing an audit trail to confirm that the document was completed by the Executive members named on the form. Free online tools to collect validated e-signatures include DropboxSign and PandaDoc (see sample validation certificate below).

SAMPLE SIGNATURE VALIDATION CERTIFICATE

Q: What is the difference between a Proxy Vote Form and a Proxy Speaker Form?

A: When deciding which Proxy Form to submit, select one of the following options:

• Voting Delegate (Proxy Vote Form):
  • This delegate is authorized to both vote and speak at the AGM.
  • Each PAC/DPAC with voting rights (ie. has paid membership fees by December 31, 2025) may authorize up to two Voting Delegates to share the voting card.
  • Voting Delegates can move/second/vote on motions and cast ballots for elections.
  • Voting Delegates have speaking privileges and do not need a separate Proxy Speaker Form.
• Speaking Delegate (Proxy Speaker Form):
  • This delegate is authorized to speak but not vote at the AGM.
  • Member PACs/DPACs may authorize multiple Speaking Delegates.
  • Speaking Delegates cannot move/second/vote on motions or cast ballots for elections.

Q: Do I submit both Proxy Forms (Proxy Vote Form and Proxy Speaker Form) with my AGM registration?

A: No. Each PAC/DPAC will authorize each registered AGM attendee to either the Voting or Speaking Delegate role. Voting Delegates automatically have speaking privileges and do not submit a separate Proxy Speaker Form. They can move/second/vote on motions and cast ballots for elections. Speaking Delegates do not have voting privileges but may speak on any motion before the assembly. They cannot move/second/vote on motions or cast ballots for elections.

Q: How can I find out if my PAC is eligible to attend, vote and speak at the AGM?

A: Check your PAC's status on our Membership List:

• If your PAC's membership registration form and payment were received by December 31, 2025, "ACTIVE" will appear in the "2025-2026 Member" column and "YES" will appear in the "Eligible to Vote at 2026 AGM" column; this means your PAC is eligible to attend, speak and vote at the AGM.
• If your PAC's membership payment was received after December 31, 2025 "ACTIVE" will appear in the "2025-2026 Member column and "NO" will appear in the "Eligible to Vote at 2026 AGM" column; this means your PAC is eligible to attend and speak at the AGM but not vote.

This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions about your membership status.

Q: What is the maximum number of delegates that can attend from a PAC or DPAC?

A: There is no limit to the number of delegates that can attend the AGM from each member PAC or DPAC; however, each registered delegate must be named on a Proxy Form to confirm their eligibility to attend.

Q: How will I receive my Voting and/or Speaker credentials?

A: Validated Proxy Forms will be converted to Voting/Speaking Cards that can be retrieved from the Proxy Room (at the hotel) by the authorized delegate.

Q: Can a proxy be transferred to another individual?

A: Yes, if the other individual is a registered AGM delegate and the Member PAC/DPAC has authorized the option of a transfer on the original proxy form submission. To transfer a voting or speaking proxy to another individual, the authorized delegate must visit the Proxy Room to request the transfer paperwork that is to be completed by both the current delegate and the delegate to whom the authorization is being transferred. 

Q: Can our PAC give our proxy to someone who is not a member of our PAC? 

A: Yes, as long as the individual belongs to a BCCPAC member PAC or DPAC and is registered to attend the AGM. We strongly encourage member PACs to send one of their own members, as ordinary resolutions are often amended during the AGM, which can significantly change the original intent of the motion.

Q: Can I be assigned multiple proxies as a delegate?

A: Yes, you can be assigned multiple proxies. Each PAC/DPAC must submit a unique Proxy Form assigning you voting and/or speaking rights as their delegate. You must also be registered for the AGM. We encourage you to limit how many proxies you carry to ensure you can fully engage in discussions, effectively represent each PAC/DPAC and efficiently manage voting responsibilities without confusion or excessive delay.

Q: How can a delegate's authorization be revoked by the Member PAC/DPAC?

A: One of the two Executive members who signed the original proxy form must send an email (This email address is being protected from spambots. You need JavaScript enabled to view it.) to request that the authorization be revoked.

Engagement Matters!

We encourage all member PACs to exercise their rights by sending a delegate to attend the AGM. If that will not be possible, authorize another individual (from your DPAC or another Member PAC) to carry your PAC's proxy to ensure your PAC's voice is heard!

The 2025 EGM was held online on August 23 & 24, 2025:

• Read the 2025 EGM Minutes
• Read the 2025 EGM Booklet

The 2025 AGM was held in Prince George on May 24 & 25, 2025:

• •    Read the 2025 AGM Minutes
  •    Read the 2025 AGM Results
  •    Review the 2025 AGM Booklet

The 2024 AGM was held in Richmond on May 4 & 5, 2024:

• Read the 2024 AGM Minutes
• Read the 2024 AGM Results
• Read the 2024 Annual Report
• Review the 2024 AGM Booklet

The 2023 AGM was held in Richmond on May 6 & 7, 2023:

• Read the 2023 AGM Minutes
• Read the 2023 AGM Results
• Review the 2023 AGM Booklet

The 2022 AGM was held virtually on April 30, 2022:

• Read the 2022 AGM Minutes
• Read the 2022 AGM Results
• Review the 2022 AGM Booklet
• View the 2022 By-election results.

Resolution Submissions for the 2026 AGM

Deadline for Special Resolutions: February 14, 2026

Deadline for Ordinary Resolutions: April 12, 2026 (for inclusion in the final AGM Booklet circulated by email)

Members in good standing (with voting rights) are invited to submit Special and Ordinary Resolutions for consideration at the 2026 Annual General Meeting (AGM). Resolutions are one way for members to bring forward important issues for discussion and action. A well-prepared resolution can strengthen BCCPAC’s advocacy and ensure meaningful impact.

We urge all member PACs and DPACs to thoroughly read the following documents to effectively participate in the resolution process:

• Resolutions Guide: A comprehensive manual detailing the steps and considerations in crafting a resolution.
• Policy 4020 (Member Resolutions): Outlines the policy containing protocols for submitting proposed resolutions for consideration at the Annual General Meeting (AGM).

Consult the Resolutions List & Archive to see whether your resolution or a similar one already exists.

Early Submission Recommended

We strongly recommend submitting both Ordinary and Special Resolutions as soon as possible to allow enough time for review and discussion:

• The Resolutions Committee can work with proposers to refine wording, ensure compliance with Policy 4020 (Member Resolutions), and resolve any issues that might prevent a resolution from being accepted.
• Early submissions allow members more time to review and discuss resolutions before the AGM.
• The AGM Booklet will be updated periodically with vetted resolutions. Resolutions submitted after April 12, 2026, will not be included in the email distribution of the AGM Booklet.

Before Submitting a Resolution

Before submitting, consider:

• Whether the issue meets the requirements in Policy 4020 (Member Resolutions),
• Whether the issue can be resolved in other ways.
• Whether you have already approached BCCPAC to see if the issue is already being addressed, if it has been considered previously, whether it can be addressed, etc.
• Taking the time necessary to ensure the resolution is clearly explained and supported with a strong rationale, even if it means the submission needs to wait until a future AGM.
• Ensuring the resolution is necessary, strategic, and contributes meaningfully to BCCPAC’s work.

If you're unsure whether a resolution is the right approach, contact This email address is being protected from spambots. You need JavaScript enabled to view it. for support.

Special Resolutions

Special Resolutions involve amendments to BCCPAC’s Constitution and Bylaws, or governance matters:

• Amend the Constitution or Bylaws (Bylaw 9.2).
• Call for the removal of a BCCPAC Director (Bylaw 5.20).
• Authorize the Board to issue debentures (Bylaw 8.5).
• Restrict the Board’s borrowing powers until the next AGM (Bylaw 8.7).

Submission Deadline: February 14, 2026.

Early submission is strongly encouraged to allow time for review, discussion, and revisions if needed.

Ordinary Resolutions

Ordinary Resolutions typically:

• Advocate for changes to BC’s public education system.
• Provide strategic recommendations to the BCCPAC Board.

Ordinary Resolutions submitted after April 12, 2026 will not be included in the AGM Booklet.

Submitting Your Resolution

1. Download the Resolution Submission Form.
2. Complete all required fields, including necessary signatures, in Parts One to Three.
3. Copy Part Four into a Word document.
4. Email both forms (PDF and DOC) to This email address is being protected from spambots. You need JavaScript enabled to view it..

For any questions, contact This email address is being protected from spambots. You need JavaScript enabled to view it. for guidance. 

Award Background

The Educational Award honours Ona Mae Roy, president of the BC Home and School and Parent-Teacher Federation (now BCCPAC) from 1978 to 1980. Ona Mae Roy was dedicated to improving the quality of life of all children through the advancement of their health, welfare, and education. In pursuing this goal, she gave strength and encouragement to all who advocate for children. It is the wish of BCCPAC and those who have contributed to this award that children will continue to benefit in memory of a valiant lady.

This award is available annually.

Award Criteria (2026)

The Educational Award honours a student in grade 12 from a member school who is planning to pursue post-secondary studies (academic, technical, vocational or training), and has shown evidence of having good citizenship, community service and leadership.

• The applicant must be a student in Grade 12.
• The student's PAC must be a member in good standing with BCCPAC.
• The student must be on track to graduate in the current school year.
• The student must demonstrate they understand the value of parent involvement in education.
• Children of current BCCPAC board members, staff or contractors are not eligible to apply for this award.

The recipient will receive an award in the amount $1,000.

The recipient will be presented the award during the AGM.

Application Period Opens: January 21, 2026

Award Application Form: <submission period closed>

Application Period Closes: February 28, 2026

Award Background

The Life Membership Award recognizes and honors outstanding contributions to the advancement of the purposes of BCCPAC by a parent/guardian/caregiver who has been involved in a member PAC or DPAC, and with BCCPAC.

Award Criteria

This annual award is open only to current/active BCCPAC members.

The Life Membership Award will honor an individual who has provided service to the Society and whose contribution is considered to have been innovative and of significant lasting importance for furthering the inclusion and support of parent/guardian/caregivers in BC’s public education system and the improvement of education for children in BC.

The recipient is a person who:

• Has been actively involved in BCCPAC for at least 5 years, contributing to the purposes of BCCPAC.
• Has served for at least one year on the BCCPAC Board of Directors or has served the organization in some other equivalent way.
• Is not currently serving on the Board.
• Has been recommended for Life Membership by at least six BCCPAC members in good standing.
• Has made an outstanding contribution to the advancement of the purposes of BCCPAC, and whose service to the Society is considered to have been innovative and of significant lasting importance to the inclusion and support of parent/guardian/caregivers in BC’s public education system and the improvement of education for children in BC.

Outstanding contributions shall be considered to be by someone who has:

• Promoted the involvement of parent/guardian/caregivers in BC’s public education system in a positive, effective, and long-lasting way.
• Actively contributed to the work of BCCPAC and significant advancement of its purposes as a Society.
• Demonstrated ability to influence change in education by leading, supporting, and mentoring
  parent/guardian/caregivers.
• Shared their expertise with a broad range of parent/guardian/caregivers through the development of resources, programs, and educational opportunities for parent/guardian/caregivers.

Recipients will be presented the award during the AGM.

Nomination Period Opens: January 21, 2026

Award Nomination Form: <nomination period closed>

Nomination Period Closes: February 28, 2026