Travel Subsidy Claim

Please review the new information below regarding new subsidy limits and types of expenses that are eligible. This is your organization, and we ask that you consider the most cost-effective forms of transportation so that we can make the most of our budget.

Two (2) travel subsidies are available in each school district, for individuals attending both the Conference and AGM, with administration of the subsidies to be arranged through the DPAC.

If your district does not have an active DPAC, contact our office so we can assist with coordinating the subsidy for your district.

CHANGES FOR 2024: Pre-approvals are no longer required and subsidy limits have been introduced.

Subsidy Limits (maximum 2x the amount, per district):

Eligible Travel Expenses include:

• Airplane, train or bus service: Fare receipt or booking confirmation must be uploaded with Claim. Seat selection, checked baggage and travel insurance are not eligible for reimbursement.
• Rideshare or Taxi: Receipts for trips between delegate’s home address and hotel/airport must be uploaded with Claim.
• Public Transportation: Receipts for expenses greater than $10 must be uploaded with Claim and must include a printout of pricing from the vendor’s website and Google Maps images of all trips taken, showing starting and ending addresses. Expenses to a maximum of $10 can be claimed without receipts.
• Airport Parking: Receipt must be uploaded with Claim. We ask that you carpool wherever possible to reduce parking costs.
• Mileage: Google Maps images of all trips taken, showing starting and ending addresses, must be uploaded with Claim. Reimbursement will be calculated at the current CRA travel rate, for the return trip between delegate’s home address and hotel/airport. Delegates from the same school district are expected to carpool to reduce mileage costs.
• Ferries: Receipts must be uploaded with Claim for vehicle fare and passenger fares for eligible delegates. Delegates from the same school district are expected to carpool to reduce ferry costs.

If the travel expense you wish to claim is not noted above as either claimable or not eligible, please reach out to the office for help determining whether it will be eligible.

Applying for a Subsidy

• DPAC Chair, or their designated representative, must submit the Travel Subsidy Claim Form below by May 19, 2024.
• Late applications will not be accepted.
• Payments will be issued to the DPAC within 6-8 weeks of submission, unless other arrangements are made with BCCPAC in advance.

If you have any questions about accommodation or subsidies, contact the office.

Section 1: Delegate Information

Section 2: Travel Expenses

By submitting this form, I acknowledge that:

• The information I have provided on this form is true and complete.
• Payment will be issued within 6-8 weeks of the subsidy form submission date and will be paid directly to the DPAC (unless the district does not have an active DPAC or prior arrangements have been confirmed in writing with BCCPAC).